Aella Business Tools allows you to run payroll, review previous payroll periods, and add bonuses or deductions to an employee's payroll.
Pay History
Pay History displays a list of previous payroll periods and provides a summary of each period, including:
- Total Net Salary
- Total Deductions
- Total Bonuses
- Total Payable Amount
You can also view the payroll history for individual employees within a selected period, including their net salary, deductions, bonuses, and total amount payable.
Run a New Payroll
Follow these steps to create and process a new payroll:
Step 1: Create a New Payroll
Click New Payroll, select the required Month and Year, then click Compile Payroll.
Step 2: Review Employees
The system displays all active employees, including their net salary and bank details.
Step 3: Calculate Payroll
Click Calculate Payroll to generate the payroll records.
If changes are made to an employee's salary after calculation, click Recalculate Payroll to update the payroll figures.
Step 4: Process Payroll
Click Process Payroll. The system will display a summary of the payroll for review.
Step 5: Confirm Payroll
Select the account to be debited and click Confirm Payroll.
Step 6: Proceed to Payment
Once the payroll has been confirmed and the required approvals have been completed, click Proceed to Payment to complete the payroll payment process.
Things to Note:
- The system will check for any bonuses or deductions assigned to employees for the selected payroll period. Bonuses are added to the employee's total payable amount, while deductions are subtracted from the total payable amount.
- Employees without bank details will be flagged. You can update their bank information from the employee's profile.
- If new employees have been added to the organisation, click Refresh to update the payroll list.
- You can save the payroll as a Draft and continue working on it later.
- If your organisation has multiple payroll approvers, all designated approvers will receive an email notification requesting their approval before the payroll can be paid.
- You can set up payroll approvers by inviting them to your account. Go to Account Settings to create a role with permission to approve payroll. Then, use the Team Management feature to invite the relevant users and assign the appropriate role to them. Finally, add them as approvers through the Approval Workflow settings.
Add a Bonus to Payroll
Bonuses can be added to an employee's payroll for a specific month and year.
View All Bonuses
Step 1: Go to Payroll and select the Bonus submenu.
Step 2: The system will display a list of all bonuses.
Step 3: Select a bonus to view its details.
Add a New Bonus
Step 1: Click Add New Bonus.
Step 2: Complete the bonus form:
- Select Employee
- Enter Amount
- Select Month and Year
- Enter Bonus Type or Reason
Step 3: Click Save Bonus.
The bonus will be included in the employee's payroll for the selected period.
Add a Deduction to Payroll
Deductions can be added to an employee's payroll for a specific month and year.
View All Deductions
Step 1: Go to Payroll and select the Deduction submenu.
Step 2: The system will display a list of all deductions.
Step 3: Select a deduction to view its details.
Add a New Deduction
Step 1: Click Add New Deduction.
Step 2: Complete the deduction form:
- Select Employee
- Enter Amount
- Select Month and Year
- Enter Deduction Type or Reason
Step 3: Click Save Deduction.
The deduction will be applied to the employee's payroll for the selected period.